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Please read closely the content of the document which supports your contract:

It is of vital importance to read the terms and conditions presented here in order to strictly comply with and avoid regularities which may alter the normal development of the event and your participation in it.

GENERAL MANAGEMENT

The Executive Director of 3 A PRODUCCIONES, acts as the General Director of the Gaming Business Round, a registered mark before the Superintendency of Industry and Commerce and are submitted to the present regulation all the participants (exhibitors and visitors) of the event. Any complaints or differences which might present will be solved by the General Director with a definite character and they lack motion of appeal. Exercising his functions, the General Director will apply this regulation for the contracts or agreements entered into with the participants, in acts of nature or in those in which there ae empty space which need to apply the criteria contemplated in international fair regulations or a better judgment; preserving the objectives of the event and other applicable regulations. Additionally there will be a Consulting Committee of the event in which the General Director of 3 A PRODUCCIONES and two founding exhibitors will be a part of, being the supreme authority of the event in everything pertaining with the administrative and technical organization.

EXHIBITORS

In every event there are conditions which guarantee that entities or people may participate in them. 3 A PRODUCCIONES reserves the right to define the participation of a company, entity or person in the fair and abstains itself from giving explanations or justifying said decision. 3 A PRODUCCIONES will not have responsibility or participation of any kind in claims or discussions among the petitioners or exhibitors in relation to the existence in their favor of exclusivity rights or any other kind. These discussions must be solved by the competent authorities.

CONDITIONS FOR PARTICIPANTS

The people, company or entities who wish to participate as exhibitors in the fair must fill out the reservation format for the stand and fill out all the requisites that the same requests, sending them to 3 A PRODUCCIONES within the terms established in the written proposal or contact via e-mail. The participation request is individual and nontransferable, in this case, only the person who fills out the reservation format initially will be considered as such. The name of the person in charge for the legal responsibility in the participation must be indicated in the reservation format. The reservation format for the participation in the event cannot be modified.

Thirty (30) days after receiving the reservation format, 3 A PRODUCCIONES will decide if it is accepted or not, without having to give any reason for explanation or justification. In case that the participation request is approved, you will be informed of the date in which the contract for the rental of areas will come into effect and you will be requested the other documents for this case. Failure to send documents or requested information in the indicated time will be a reason for the organizer to end the agreement or contract and the participation of the exhibitor in the Gaming Business Round Monterrey, Mexico.

 

OBLIGATIONS AND RIGHTS

3 A PRODUCCIONES must comply with the obligations acquired during the negotiation, request of contract or agreement, exhibitor’s manual and the present regulation, plus all of those which are derived from the organization.

3 A PRODUCCIONES will not be involved in the manufacturing, distribution, representation lf bingo and casino equipment, and at the same time in the operation of equipment or gambling in Colombia and the Andean region.

PROHIBITIONS

Pictures and videos taken by the organization during the mounting, event, and dismantling, used for advertising means of the same event will be the exclusive property of 3 A PRODUCCIONES, and its total or partial reproduction is prohibited, and the liberty to be published in communication means promoting the event, and any lawsuits for appropriation of images or copyright will be inadmissible. It is strictly forbidden to award to third parties the rented space and allow its use for activities which are not related in the participation formats. To bring in, sell, give away or exhibit products which are not indicated in the reserve format. Hold any time of activities which attempt against the normal function of the event, distributing religious or political propaganda, nudity and/or indecent pictures with sexual content. Distribute any type of advertising material that the General Management considers inappropriate. Distribute any time of advertising samples, etc. outside the area assigned. To bring in inflammable and explosive material and all that which the Management considers dangerous, harmful or inconvenient. To hold activities or act that cause determination to the installations of the place where the event is taking place and practices that constitute advertising or unlawful competition. To hold exhibitions or scandalous demonstration or any type of inadequate noise for the tranquility of the exhibitors and visitors. Install advertising material outside the assigned area. Bring alcoholic beverage to the exhibition pavilion.

SANCTIONS

In case of breach of any of the conditions and guidelines described here, 3 A PRODUCCIONES will be the only competent entity to impose sanctions originated from the infraction of this document and the agreement or rental contract signed for participating in the event.

TARIFFS

The fees for participating in the Gaming Business Round Monterrey will be the ones which appear for this event on the web page www.gamingbusinessround.com, known by the participants and agreed upon in the rental contract of the spaces.

The prices accepted in the contract are subject to change without previous notice, in compliance with the aspects related in the exchange parity, inflation, imposing rates, tributary reforms or political situation and public order in the country or any other consideration of major force that the owner of Cintermex deems convenient. In the event that the show is postponed for the above mentioned reasons, the current prices will be charged for the date on which the show takes place, not the prices established in the initial quotation. The guarantee of the prices is not considered, even if the prepayment of 90% of the total estimate of the quotation.

The present contract will not have effect in case that the normal operations of Cintermex or the place where the Gaming Business Round and its alternate marketing events are affected by situations of political order, strikes, labor disputes or actions and/or causes that are out of its control. In case that the above occurs, the events may be postponed according to the availability of space or rooms.

TERMS OF PAYMENT

Without the timely and full payment, 3 A PRODUCCIONES does not guarantee the participation of the exhibitor in the Gaming Business Round, Monterrey, Mexico. And the assigned area my be given to another participant without having the right to any indemnification.

AWARDING EXHIBITION SPACES

The awarding of the exhibition spaces will take place in the zone and in the area that the General Management has defined according to the requested documents for participation. Nevertheless, the General Management reserves the right to relocate the participate in any other area if necessary, considering the extension of the assigned area. In this case, it will not be an excuse of the exhibitor to elude his responsibility ant total fulfillment of the obligations and there will be no reason for any type of indemnification or sanction. The exhibitor will be awarded the exhibition area the day agreed upon in the exhibitor’s manual of the fair, if he has complied with all the requisites and paid the total amount established. if this is not so, the area may be awarded to a third party and there will be no reason for claims nor indemnifications.

The sums canceled up to that day will be considered as a penal clause for breach of contract.

The areas taken in rent and the products to be exhibited must be compulsory insured by the exhibitor and policies must be issued against theft, fire, subtraction, earthquake, terrorism, etc. assuming the costs and it is an indispensable requisite to be able to participate in the exhibit.

MOUNTING AND DECORATION OF THE EXHIBITION AREAS

Everything related with the mounting and decoration of the exhibition areas must be submitted to the approval of 3 A PRODUCCIONES and it must completely adjusted to the guidelines which have been established for the event. It is forbidden to hold or hang any type of objects in the structure of the fair site or over the decorations of the other participants. The mounting in exhibition areas must be finished twelve (12) hours before the inauguration of the event. After that moment no type of decoration elements, mounting or workers will be allowed. Transportation of materials or equipment may only be done in the hours previously determined by the General Management. This implies that for no reason they may be done during exhibition hours.

 

INSTALLATIONS AND ADDITIONAL SERVICES

The exhibitor declares that he knows and accepts everything about the location of his installations and the conditions that have access to it for the fair, and all the basic services included in the rental contract and other documents that rule his participation. He also knows and accepts the guidelines about additional services, available conditions and costs of the same. The rules of improvement and constructions are totally known and accepted by the exhibitor. All of the above mentioned rule are contained in the offer made by the Gaming Business Round for the event and they are located in the respective rental contract which has been individually performed with each exhibitor.

NAME TAGS OR IDENTIFICATION CREDENTIALS

3 A PRODUCCIONES Hill give the exhibitors their personal and nontransferable name tags to be able to enter the premises and the different privileges to which they are entitled to (an exterior door exclusively for their access). The exhibitors will be the only ones responsible for the bad use of the identifications, such as fraud and/or amendments both from them and from their employees. From the above, the exhibitor will deliver 3 A PRODUCCIONES a list of people who have a right in proportion to the size of his area and in compliance with the regulations. Any improper use on the part of the exhibitor or his employees will be the cause of immediate expulsion on behalf of 3 A PRODUCCIONES and the application of the amounts already paid as a fine for the breach.

RESTRICTIONS

The partial or total reproduction of the logo, name or corporate image of Gaming Business Round Monterrey, Mexico, is strictly forbidden without the previous authorization and use of the maual designed for its application.

The organization will place the necessary vigilance, but it is the responsibility of each one of the exhibitors to take care of the internal area of their stand. For this, they must contract at least one person for internal security in the larger spaces of the show.

3 A PRODUCCIONES reserves the admission right of two or more brands with a different legal representative in the same stand. Only the advertising and image of the company that contracted the space and the brands or products previously registered in the annual exhibitors guide will be admitted. The companies that allow the use of their spaces will be sanctioned with a one year suspension in the rent of spaces and the loss of location and special discounts for advanced payment.

TERM AND EXTENSION OF THE INTERNAL REGULATION

The regulations contemplated in the present regulation apply for national and international events organized by 3A PRODUCCIONES under the brand Gaming Business Round.

As the internal contacting regulation with Cintermex present modifications, these will be transmitted to the present regulation for the quality and security of the international event.

INFORMATION

3 A PRODUCCIONES has established fixed points in the pavilion and a virtual information system which contains everything related to information about the exhibitors, their equipment, products, services and activities or events which will take place during the event so that there will be a normal development in commercial contacts for buyers and sellers. All the information of the exhibitors and visitors are property of 3 A PRODUCCIONES and its use will be made with absolute responsibility and discretion.

REGULATION MODIFICATIONS

If 3 A PRODUCCIONES deems it necessary, it reserves the right to change or modify this regulation in any of its points or to issue special terms and conditions that are not mentioned in this document. The exhibitor accepts these special modifications.

www.gamingbusinessround.com · info@gamingbusinessround.com
Carrera 61 # 7 - 64, Oficina 102 B | Cali - Colombia - Sur América
Tel: (+57-2) 553-7681 | Cel.: (+57) 315-331-3433